Can I receive cash or card payments through the service?

This article concerns the OP Kevytyrittäjä service (with a business ID).

Yes, you can settle received cash, card, or other business income not invoiced through our service in our service. Business income received outside our service — i.e., directly into your account, via a card reader, or in cash — requires a Sales settlement.

In a Sales settlement, you enter the sale, after which you receive payment details for the required taxes and fees, such as VAT and service commission. Make the payment from your own bank account to our customer asset account using the payment details on the Sales settlement page.

The Sales settlement can be found by logging into the service and going to New → Sales settlement. Through the form, you receive payment details for paying the taxes and fees portion of the received business income from your account to the OP Kevytyrittäjä service, so that we can pay the taxes to the Tax Administration later. You keep the rest of the sale.

The entrepreneur pays business income received in cash or otherwise outside our service to OP Kevytyrittäjä through the Sales settlement function using payment details, from their own bank account. The service withholds taxes and fees from the received money, and returns the rest to the entrepreneur.

By when should sales be settled?

Business income not invoiced through the service must be entered by the end of the calendar month following the sale, at the latest. An exception applies to income received from abroad, which must be entered by the 10th of the month following the sale.

For example: You received money into your account or in cash for a domestic sale on 13 January — the sales settlement must be made by 28 February.

You delivered a product or performed a service abroad on 13 January — the sales settlement must be made by 10 February.

Settle year-end sales before 30 December

November and December sales must be settled by 30 December at the latest. Contact our customer service if you receive business income outside our service in December that you cannot settle during the same year.

If you receive sales income into your account on the last day of the year, you can make the sales settlement on the same day or at the beginning of January.

Provide your customers with a receipt for every sales transaction.

Note! The full sales amount must be entered via the service each time. In other words, enter the full amount you received from the customer, before tax and other deductions, as the sales settlement. Possible sales commissions and rent must also be added to expenses after the sale.

Make a Sales settlement for the following types of business income:

  • Cash payments
  • Card payments
  • Online store sales within Finland
  • Customer payments directly into your account
  • Income from payment service providers, e.g. Stripe
  • Payments from Edenred or Smartum service providers

You can make several payments in the same month or settle one month's sales at a time. Each sales settlement has its own reference number and payment details.

Sales settlement – how to get income into bookkeeping

This guide covers business income that is a cash payment, card payment, or other settlement, for example from Stripe or Smartum, that you have not invoiced through our service.

  • Go to New → Sales settlement in your user account
  • Enter a brief description of the sale, its amount, and the date of the sale
  • Select the VAT rate for the sale
  • Attach the receipt given to the customer or other sales report from the payment service provider
  • Select the customer type (Private individual or business)
  • Click the Continue button
  • Finally, pay the settlement in your online bank using the payment details provided

Tip: You can copy the virtual barcode or scan the barcode on another device when creating the payment.

By using the correct payment details, we generally receive the payment within 5–10 minutes of payment. You will receive a text message for a successful payment, and you can see completed sales as paid on the Invoices page later. Always settle sales separately for each VAT rate.

Remember to give a receipt every time

You should always give customers a receipt for a purchase if you have not invoiced through our service. Keep the receipt as proof for later use.

The receipt can be, for example, a summary provided by a service provider or a cash sales receipt. Under the Accounting Act, you must keep receipts for 6 years after the end of the financial year. Attach the receipt given to the customer or the payment service provider's report to the service.

If you make direct cash sales, provide your customer with a receipt for each sale. You can buy a receipt book from a stationer or bookstore.

The receipt must include the following information

Example of an acceptable receipt for a customer.
  • Your business ID and company name
  • Date
  • Number of units
  • VAT rate
  • Amount of VAT
  • Total amount (incl. VAT)